Verwerking van (persoons-)gegevens door de verantwoordelijke voor de online sollicitatieprocedure
With this privacy statement, we inform you about the personal data of applicants that we process, the purposes for which we do so, how we obtain that personal data, and the rights you have under the General Data Protection Regulation (GDPR).
Who does this privacy statement apply to?
This privacy statement applies to anyone who applies for a position at Emsere.
What personal data do we process?
We process your contact information and the personal data contained in your resume, cover letter, and other relevant documents you submit. This personal data comes directly from you.
Cookies on Emseres website
When you visit our website, cookies are used. Please refer to our cookie statement for more information.
What do we use your personal data for?
We collect and process the aforementioned personal data for the recruitment and selection of new employees. Your personal data will not be used for purposes other than those for which you have provided them to us.
Legal basis for the processing
We process personal data based on legitimate interest.
Sharing personal data with processors and third parties
Sometimes it is necessary to share your personal data with processors. This may involve engaging parties that qualify as processors under the GDPR to process your personal data. We enter into a data processing agreement with these processors, which complies with the requirements of the GDPR. Additionally, it may be necessary to share your personal data with other third parties, such as for the administration of (e-)assessments.
Retention period for personal data
We retain personal data of rejected applicants for a maximum of one month after the completion of the application process. After this period, your data will be anonymized, meaning that only non-personally identifiable data will remain in our system for reporting purposes.
It is possible that we may ask you if we can retain your personal data for longer than one month for potential matches with other or future vacancies. If you give consent, we will retain your data for a maximum of one year in the talent pool. You will also have access to the candidate portal, where you can modify, supplement, or anonymize your data at any time.
If no suitable vacancy arises for you within that year, we will contact you to inquire whether you wish to remain in the talent pool for a longer period. If not, your data will be anonymized.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.
Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our Data Protection Officer (see item 2).
Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
Who does this privacy statement apply to?
This privacy statement applies to anyone who applies for a position at Emsere.
What personal data do we process?
We process your contact information and the personal data contained in your resume, cover letter, and other relevant documents you submit. This personal data comes directly from you.
Cookies on Emseres website
When you visit our website, cookies are used. Please refer to our cookie statement for more information.
What do we use your personal data for?
We collect and process the aforementioned personal data for the recruitment and selection of new employees. Your personal data will not be used for purposes other than those for which you have provided them to us.
Legal basis for the processing
We process personal data based on legitimate interest.
Sharing personal data with processors and third parties
Sometimes it is necessary to share your personal data with processors. This may involve engaging parties that qualify as processors under the GDPR to process your personal data. We enter into a data processing agreement with these processors, which complies with the requirements of the GDPR. Additionally, it may be necessary to share your personal data with other third parties, such as for the administration of (e-)assessments.
Retention period for personal data
We retain personal data of rejected applicants for a maximum of one month after the completion of the application process. After this period, your data will be anonymized, meaning that only non-personally identifiable data will remain in our system for reporting purposes.
It is possible that we may ask you if we can retain your personal data for longer than one month for potential matches with other or future vacancies. If you give consent, we will retain your data for a maximum of one year in the talent pool. You will also have access to the candidate portal, where you can modify, supplement, or anonymize your data at any time.
If no suitable vacancy arises for you within that year, we will contact you to inquire whether you wish to remain in the talent pool for a longer period. If not, your data will be anonymized.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.
Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our Data Protection Officer (see item 2).
Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.